#ADD A DROP DOWN LIST IN EXCEL HOW TO#
#ADD A DROP DOWN LIST IN EXCEL FULL#

Next, weвЂ™re going to enter a list of options for the drop-down list. You can either type your data in manually or copy and paste it from another source. Create a Data Table and the List of OptionsДЇirst, set up a basic data table.

The steps are also the same in modern versions of Excel in the Microsoft 365 (formerly O365) suite. Although IвЂ™m taking the screenshots using Excel 2016, the steps are the same if youвЂ™re using older versions.

#ADD A DROP DOWN LIST IN EXCEL HOW TO#

In cases like this where there is only one row in the array, you can skip the row_num argument entirely.Д®xcel will automatically understand it as blank and consider the next argument to be the column_num.Today IвЂ™ll show you how to create a drop-down list in a cell using Data Validation. If you get a вЂњ0вЂќ in empty cells, you can hide them with an IF() formula or use custom formatting вЂњ# -# вЂќ The row_num argument is ignored since there is only one row. The array doesnвЂ™t need to be fixed with the $ symbol since you want the array to move down when the formula is dragged down to the last row. Instead, the array should reference to the specific row. Since you want the list values in separate cells, the array to be used should not be that of the entire table. In Cell I5, you want to display the contents of the first row, depending on the selected Div group in cell I5. The INDEX-MATCH approach can be used to display the list. Using the same technique, there is also an option to display the list in separate cells.Д¬reate the first dropdown list using the same method above or copy cell G4 to cell I4. Go to Data Validation, select List, and in Source, paste into the Data Validation list.Д¬lick OK and you will see that the second dropdown list changes according to the chosen option for the first dropdown. Go to the cell where you want the second dropdown list, cell G5. Once you get the results needed, highlight the entire formula, right click and select Copy (or press CTRL C). Press ESC or CTRL Z to leave this view and revert back to the normal formula. To check if it returns the correct list, go to the formula bar and hit the F9 key.

#ADD A DROP DOWN LIST IN EXCEL FULL#

When you hit ENTER, the value will not show the full list result of the formula, but instead only display the contents of one of the cells. (Here is a link to other INDEX MATCH guides.) Since this will be pasted to Data Validation, make sure to fix the cell references by adding $ or pressing the F4 key.

match_type: There are three options, вЂњ1- Less thanвЂќ, вЂњ0 вЂ“ Exact matchвЂќ, and вЂњ-1 вЂ“ Greater thanвЂќ.lookup_array: This is where to look for the lookup_value.lookup_value: The value you want to look for.This will return a number to dictate how many columns to move to the right to find the answer. Since we want this to be dynamic according to the selection in the first dropdown list, the MATCH() function will be used.

column_num: Indicates what column number the answer list is found in.Since we want to include all the rows, leave this blank. row_num: This dictates how many rows to move down the array in order to find the answer.array: The area where the answer could be.One option is to write the formula in a random cell in the spreadsheet and then copy and paste that as the Source in the Data Validation window. However, writing the formula directly on Source box of the Data Validation window will not give you the Excel help to assist you with the syntax. Instead, a combination of ExcelвЂ™s INDEX() and MATCH() function will be used. However, unlike the first dropdown list, a direct cell reference canвЂ™t be used for the second list since the source will be different depending on the selected option in the first list. In the same way, go to Data Validation under the Data tab and select List.

Add a drop down list in excel